InvoiceNow GST

1. Register for Peppol

1. Go to File

2. Click on Company Profile

   

3. Click on Peppol Tab

4. Click on Register As Peppol User to register your own company Peppol ID

   

5. It will be directed to our website to complete the required details

   Upon successful registration, user will receive notification email from Datapost within 1 to 3 working days.

   Once registered , your company Peppol ID will be listed in Singapore Peppol Directory

   

NOTE

Please note that obtaining the API Key and API Secret will incur additional charges

2. Setting Peppol In Company Profile

2.1 B2C (Business To Customer)

1. Once received, key your Peppol ID , API Key and API Secret in Peppol Tab

   (API key and API Secret can be found in your Peppol online portal)

2. Fill in your company UEN Number in Reg.No (New)

3. Save

   

NOTE

The icon next to API secret indicates the status for the API key and secret as follows:

• ✅ - Valid API key and secret
• ❌ - Invalid API key and secret

2.2 B2G (Business To Government)

1. Fill in your Vendor ID registered on Vendors@Gov

2. Save

   

3. Maintain Customer & Supplier Peppol ID

1. Go to Customer

2. Click on Maintain Customer > Double Click your customer

   

3.1 Peppol B2C (Business To Customer)

1. Click on Edit

2. Fill in customer UEN number in Reg. No (New)

3. Select Note Tab

4. Click on the 'magnifier' button to search customer peppol ID

5. Select the Customer Company Name to get Peppol ID

   (When you input your Peppol details, the system will automatically update your UEN Number. Please double check to ensure its accuracy)

6. Click Save

   

3.2 Peppol B2G (Business To Government)

1. Peppol ID must be: 0195:SGUENT08GA0028A

2. Must fill in your customer Business Unit

   Please enquire with your client agency to get accurate Business Unit to indicate

3. If the Business Unit given from your client agency is not listed, please type it manually and click on the blue text

   For Example : IMDA1 not listed , click the IMDA1

   

   For Supplier

   Go to Supplier > Maintain Supplier > Edit > Note Tab

4. Send Sales Document from SQL Account

4.1 Send Document by B2C (Business To Customer)

1. Once the sales invoice / Sales Credit Note is prepared, Click Send button to send your document to Peppol.

   Make sure the Peppol ID and UEN Number had filled in correctly in Maintain Customer

   

4.2 Send Document by B2G (Business To Government)

B2G follows the same steps as B2C, but B2G's Peppol ID must be 0195:SGUENT08GA0028A (refer Topic 11.3.2). Additionally, there are additional validations for B2G transactions.

5. Item Code Mapping

NOTE

Item codes for items in the Peppol document will be automatically selected if there is a matching description.

1. Click Stock

2. Click on Maintain Stock Item

   

3. Click Edit

4. Click on Supp. Item tab

5. Click ‘+’ button

6. Fill in your supplier code and description

7. Save

   

After done settings, when you import a document from Peppol, the items will be automatically mapped item code and displayed as shown in the picture below, as an example:

1. Supplier Code and Supplier Name matched
2. Item Description matched
3. Item Code set automatically

tip

You can manually map item codes during the invoice import process even if you not follow this step to map item code

6. Import Purchase Document into SQL Account

1. Purchase

2. Peppol Import

   

3. Select date range and click Apply

4. Tick the checkboxes to select documents to import

5. Click Import button

   

6. A pop up message will show for Posting Done

   

7. List Of Status

8. Error code and Message