Batch Email

note

Make sure you had done setting the template in Maintain Employee.

Setting in Maintain Employee

You can open the Batch Email guide for Fast Report (E-Mail Client Batch / E-Mail Native): Batch Email guide

1. Click on 3.2.2 Version 1.2021.196.166 & above

   

2. Scroll down until see this Sample E-Mail Template (Version 1.2021.196.166 & above) > Click on Expand

   

3. Copy all

   

4. Open your SQL Payroll System

5. Navigate to Human Resource > Maintain Employee and click New

   

6. Click 🔽 beside More

   

7. Click on Paste Employee

   

8. After Paste Employee you will see Employee Code as EMAIL and the PDF Password Setting at Note

   

Setting PDF Password

Scenario 1 : Setting Employee Name 2 as password

note

Only available in Version 1.2021.2066.174 & above

1. At Note Tab:

   • [UseName2] Put 1 to enable it
   • [GlobalPassword] and [PrivatePassword] make sure is empty

   [UseName2]
   1
   
   [GlobalPassword]
   
   [PrivatePassword]

   

2. Under Employee profile set the password at Name 2

   For Example : testing is the PDF Password

   

Scenario 2 : Setting Global PDF Password by UseName and ICPass

_UseNameICPass - This setting is to use Employee Name and IC set as PDF password

1. At Note Tab:

   • [UseName2] Put 0 to disable it
   • [PrivatePassword] is empty

   [UseName2]
   0
   
   [GlobalPassword]
   UseNameICPass
   
   [PrivatePassword]
   EmployeeCode=Password

2. The first character of Employee Name (In Uppercase)

3. Second character is @

4. The subsequent 6 characters is the last 6 digits of NRIC or Passport Number

   For example :

   Name : LEE CHONG WEI

   NRIC : 961212-01-4321

   The password is : L@014321

   

Scenario 3 : Setting Global PDF Password

info

This settings configures all employees to have the same password

1. At Note Tab:

   • [UseName2] Put 0 to disable it
   • [PrivatePassword] is empty

   [UseName2]
   0
   
   [GlobalPassword]
   BatchEmail
   
   [PrivatePassword]
   EmployeeCode=Password

2. set the PDF Password below [Global Password]

   For example as below :

   The PDF Password is ‘BatchEmail’

   

Scenario 4 : Setting Private/ Individual Password

note

Private Password - Each Employees got their own PDF Password

Must set for all Employees

1. At Note Tab:

   • [UseName2] Put 0 to disable it
   • [GlobalPassword] is empty

   [UseName2]
   0
   
   [GlobalPassword]
   
   [PrivatePassword]
   EmployeeCode=Password
   001=LEE
   002=KOO

2. Under [PrivatePasssword], put employee code and their password following the format below:

   Format : EmployeeCode=Password

   For Example as below :

   001=LEE ('LEE' is the PDF Password)
   
   002=KOO ('KOO' is the PDF Password)
   

   

Send Payslip by Batch Email

E-Mail Client (Batch)

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Make sure your pc had install window email (Ex : Outlook or Thunderbird)

1. Go to Payroll > Print Pay Slip ...

   

2. Filter your process you wish to batch email > Apply

   

3. Click 🔽 Beside Printer icon

4. Click on Export to E-Mail Client (Batch)

   

5. Select your payslip format > OK

   

6. After click ok will prompt window and show has been sent to recipient email, mean success send out

   

E-Mail SMTP (Batch)

note

Make Sure you had create App Password

• If you’re using Gmail, see Google’s guide to create an App Password: Create an App Password

1. Go to File > Company Profile

   

2. Select Email Setting from the tabs

3. Fill in your email detail

   **Password : Is your App Password

   

4. Go to Payroll, click Print Pay Slip

   

5. Filter your process you wish to batch email > Apply

   

6. Click 🔽 Beside Printer icon

7. Click on Export to E-Mail SMTP (Batch)

   

8. Select your payslip format > OK

   

9. After click ok will prompt window and show has been sent to recipient email, mean success send out