App Usage

Dashboard

• Claim Status Count Summary:
  • User's total approved, pending and rejected claims in the current year
  • User can tap on each status to view claims with the respective status
• Claim Amount Summary: User's total amount of pending and approved claims submitted in the current year
• Claim Balance Summary: User’s pending and approved claims on each expenses types by month and by year

Claim Submission

Step 1:

Default Claim: Select expense type, claim date, amount and description

E-Invoice Claim: Select attachment that includes a VALID E-Invoice QR code

• User can view the MTD limit, YTD limit and claim balance for each selected expenses type
• For E-Invoice Claim, post date, ref 1 and ref 2 will be filled in based on the E-Invoice and are not editable
• User need to allow Camera and Photos (only for iOS device) permission in order to continue the service (refer Android Permission and iOS Permission)

Step 2: Submit

Claim Submission Warning Dialog Box

The app will help to do the following checkings after user click on the 'Submit' button:

1. Exceed MTD Limit: Prompts if total submitted amount (including previous submission) exceed the monthly limit of the expenses type

   

2. Exceed YTD Limit: Prompts if total submitted amount (including previous submission) exceed the yearly limit of the expenses type

   

info

User can choose to change the claim details by submitting a new claim ('Reapply' button) or proceed with the current claim submission ('Proceed' button) if exceed monthly limit, but NOT ALLOWED to proceed the submission if exceed yearly limit

Claim Submission Sucessful

The app will prompt this dialog message upon successful submission

1. Successful Dialog Box

   

2. App Notification (Manager side)clai

   

3. Email Notification (Manager side)

   

Claim Status

User can view all his claim transactions once enter this page

• User can apply filter and sorting order to view different claim transaction listing:

  • Filtering options:
    • Expenses type
    • Date range
    • Claim status
  • Sorting options:
    • Date
    • Expenses type
    • Claim Status

• Type of claim status:

  Icon	Claim Status	Remark
  	Pending Approval	Status after normal employee applied a claim submission
  	Approved	Approved by manager from app and not synced to payroll system
  	Approved (Sync)	Synced and approved on payroll system
  	Rejected	Rejected from app / payroll system
  	Cancelled	Cancelled by user from app

Claim Transaction Detail

• User are allowed to edit the claim transaction details or cancel the claim on Pending Approval claims.
• 'View Change Log' button: View change log of the claim

Team Claim (Manager only)

Manager can view all claim transactions of his team once enter this page

• Manager can apply filter and sorting order to view different claim transaction listing:
  • Filtering options:
    • Expenses type
    • Date range
    • Claim Status
    • Branch
    • Department
  • Sorting options:
    • Date
    • Expenses type
    • Claim Status

Claim Approval

• Managers can apply different actions on his team’s claim transaction based on the claim status

  Claim Status	Allowed Actions
  Pending Approval	Approve, Reject
  Approved	Undo Approved, Reject
  Approved (Sync)	-
  Rejected	Approve, Undo Rejected
  Cancelled	-

• 'View Change Log' button: View change log of the claim

Claim Approval Warning Dialog Box

The following checkings will be carried out when manager approving a claim:

1. MTD Claim Over Limit:

   • The app will prompt this dialog box if total approval amount (including previous claim transaction) already exceed the monthly limit of the expenses type

   • Manager can choose to cancel the claim approval ('Back' button) or proceed with the current claim approval ('Proceed' button)

     

2. YTD Claim Over Limit:

   • The app will prompt this dialog box if total approval amount (including previous claim transactions) already exceed the yearly limit of the expenses type

   • Manager is NOT ALLOWED to approve claim transaction that already exceed the year limit

     

Claim Comment Dialog Box

Manager can enter a comment for the claim approval / claim status update (optional) before proceed the updates

Claim Status Update Successful

The app will prompt a dialog message upon successful update on the claim status

Notification

Claim Approval

User will receive the following notification once manager approves his claim:

1. App Notification

   

2. Email Notification

   

Claim Approval Failed

User will receive the following notification if manager failed to approve his claim (exceed year limit):

1. App Notification

   

2. Email Notification

   

Claim Approval Rejected

User will receive the following notification once manager rejects his leave:

1. App Notification

   

2. Email Notification

   

Activity Center

User can view his and his team’s (manager only) claim transaction updates from the Activity Center (Dashboard | Activity Center (Bell icon on top left))