Guide

Maintain Account

1. Creating a New Account

   1. Go to GL → Maintain Account → Select a category (e.g., Fixed Assets) → New.
   2. Enter the GL Code and Description (alphanumeric characters are supported).
   3. Select the Special Account Type if applicable (e.g., if the account is an Accumulated Depreciation Account for Fixed Assets).
   4. Click OK. Your new account is now created.

   

   

2. Creating a Sub-Account

   1. Select the parent account (e.g., Cash at Bank).
   2. Follow the same steps as creating a new account.

   

You can create unlimited levels of sub-accounts. Simply select any account and add a sub-account or sub-sub-account to it.

Cash Book Entry

info

Watch the tutorial video here: YouTube

Cash Book Entry is typically used for non-customer/supplier payments or receipts, such as payments for salaries, utilities, etc.

1. Go to GL → Cash Book Entry → New (choose between Payment Voucher or Official Receipt).

   

2. Enter Payable Name → Select GL Code → Tax → Amount.

   

Journal Entry

info

Watch the tutorial video here: YouTube

1. Go to GL → Journal Entry.

2. Enter your double-entry transactions.

3. Click Save. (The system will block the entry if the Debit and Credit amounts do not tally.)

   

Foreign Bank Adjustment

• Revalue foreign bank balances at the end of each month.
• Automatically calculate and post double-entry transactions for unrealized FOREX gains or losses.

Refer to this ledger example:

In this scenario, the Local Balance is RM 57,350. You wish to revalue it using a monthly exchange rate of 4.50000 to adjust the local balance to RM 56,250.

Foreign Bank Adjustment Entry

1. Click New.

2. Enter the date (e.g., the end of the month).

3. Click the Bank Revalue button.

   

4. Select the foreign bank. The system will retrieve the bank balance from the ledger as of the selected date.

5. Enter the Revalue currency rate (e.g., 4.5000). The system will automatically calculate the unrealized FOREX gain/loss.

   

6. Click OK to proceed.

7. Click Save.

   

Maintain Opening Balance

1. Go to GL → Maintain Opening Balance.

2. Highlight the account for which you wish to enter an opening balance and click Edit.

3. Enter the amount in Local DR or Local CR, then click Save.

4. Ensure that the total DR and CR figures tally.

   

Bank Reconciliation

1. Go to GL → Bank Reconciliation → New.

2. Right-click to view Opening Bank Reconciliation.

3. Set the Date (must be before the System Conversion Date).

   

Maintain Stock Value

1. Go to GL → Maintain Stock Value → Edit.

2. Set the Year.

3. Enter the Opening Balance.

   

Maintain Budget

1. Click Edit.

2. Enter the budget values for each month.

3. Once finished, click Save.