Batch Email

note

Make sure you had done setting the template in Maintain Employee.

Setting in Maintain Employee

You can CLICK HERE to go Batch Email Link

1. Click on 3.2.2 Version 1.2021.196.166 & above

   

2. Scroll down until see this Sample E-Mail Template (Version 1.2021.196.166 & above) > Click on Expand

   

3. Copy all

   

4. Open your SQL Payroll System

5. Navigate to Human Resource > Maintain Employee and click New

   

6. Click 🔽 beside More

   

7. Click on Paste Employee

   

8. After Paste Employee you will see Employee Code as EMAIL and the PDF Password Setting at Note

   

Setting PDF Password

Scenario 1 : Setting Employee Name 2 as password

note

Only available in Version 1.2021.2066.174 & above

1. At Note Tab:

   • [UseName2] Put 1 to enable it
   • [GlobalPassword] and [PrivatePassword] make sure is empty

   [UseName2]
   1
   
   [GlobalPassword]
   
   [PrivatePassword]

   

2. Under Employee profile set the password at Name 2

   For Example : testing is the PDF Password

   

Scenario 2 : Setting Global PDF Password by UseName and ICPass

_UseNameICPass - This setting is to use Employee Name and IC set as PDF password

1. At Note Tab:

   • [UseName2] Put 0 to disable it
   • [PrivatePassword] is empty

   [UseName2]
   0
   
   [GlobalPassword]
   UseNameICPass
   
   [PrivatePassword]
   EmployeeCode=Password

2. The first character of Employee Name (In Uppercase)

3. Second character is @

4. The subsequent 6 characters is the last 6 digits of NRIC or Passport Number

   For example :

   Name : LEE CHONG WEI

   NRIC : 961212-01-4321

   The password is : L@014321

   

Scenario 3 : Setting Global PDF Password

info

This settings configures all employees to have the same password

1. At Note Tab:

   • [UseName2] Put 0 to disable it
   • [PrivatePassword] is empty

   [UseName2]
   0
   
   [GlobalPassword]
   BatchEmail
   
   [PrivatePassword]
   EmployeeCode=Password

2. set the PDF Password below [Global Password]

   For example as below :

   The PDF Password is ‘BatchEmail’

   

Scenario 4 : Setting Private/ Individual Password

note

Private Password - Each Employees got their own PDF Password

Must set for all Employees

1. At Note Tab:

   • [UseName2] Put 0 to disable it
   • [GlobalPassword] is empty

   [UseName2]
   0
   
   [GlobalPassword]
   
   [PrivatePassword]
   EmployeeCode=Password
   001=LEE
   002=KOO

2. Under [PrivatePasssword], put employee code and their password following the format below:

   Format : EmployeeCode=Password

   For Example as below :

   001=LEE ('LEE' is the PDF Password)
   
   002=KOO ('KOO' is the PDF Password)
   

   

Send Payslip by Batch Email

E-Mail Client (Batch)

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Make sure your pc had install window email (Ex : Outlook or Thunderbird)

1. Go to Payroll > Print Pay Slip ...

   

2. Filter your process you wish to batch email > Apply

   

3. Click 🔽 Beside Printer icon

4. Click on Export to E-Mail Client (Batch)

   

5. Select your payslip format > OK

   

6. After click ok will prompt window and show has been sent to recipient email, mean success send out

   

E-Mail SMTP (Batch)

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Make Sure you had create App Password

• If you’re using Gmail , you can CLICK HERE to create your App Password

1. Go to File > Company Profile

   

2. Select Email Setting from the tabs

3. Fill in your email detail

   **Password : Is your App Password

   

4. Go to Payroll, click Print Pay Slip

   

5. Filter your process you wish to batch email > Apply

   

6. Click 🔽 Beside Printer icon

7. Click on Export to E-Mail SMTP (Batch)

   

8. Select your payslip format > OK

   

9. After click ok will prompt window and show has been sent to recipient email, mean success send out