Hide Bonus Process
This guide explains how to maintain the confidentiality of bonus distributions by restricting access to bonus-related information.
For example, JOY is a new staff member in the HR department who needs access to employee records like leave and attendance but should not see bonus details. Follow these steps to hide bonus information in SQL Payroll:
Revoke Process Bonus access right
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Login as ADMIN.
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Go to Tools > Maintain User > New to create a new user ID for JOY.
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Go to Access Control.
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Click on Process Bonus and Untick (Revoke) the Process Bonus option for users who should not have access to bonus information.
What happens when you revoke the Process Bonus access right?
If JOY does not have the Process Bonus access right, the following restrictions apply:
Access Denied on Payroll Preview
If JOY tries to preview an employee’s payroll (e.g., Lee Chong Wai) after a bonus has been processed by another user, the system will display an Access Denied message.
Cannot Save Bonus Entries
If JOY attempts to enter a bonus amount for an employee and clicks Save, the system will immediately show an Access Denied error.
Restricted PCB Access
During month-end payroll processing, even if an employee no longer has a bonus, JOY will be unable to click Print PCB if a bonus was previously processed for that employee.
Hidden Payslip Formats
When JOY previews payslip formats, she can only see employees whose bonuses have not been processed. The payslip for Lee Chong Wai (who has a bonus) will be hidden.
Payroll Summary
Once a payroll is processed with a bonus, the affected employee’s details are no longer visible in the list for JOY.
When JOY clicks Apply, the payroll details for Lee Chong Wai are hidden. She can still view the summary for other employees without bonuses, but Lee Chong Wai’s information is excluded.
If multiple processes are selected in the Payroll Summary, only those without bonuses will be displayed. Any process containing bonus-related information (wages, allowances, etc.) will be excluded from the summary.
Revoke Report Access Right
In SQL Payroll version 220 and above, you can revoke specific user access rights for payroll reports. To prevent a user from seeing bonus amounts, ensure the following reports are unticked in their Access Control settings:
Process Bonus
Pending Bonus
Print EPF Borang A
Print SOCSO Borang 8A
Print EIS Lampiran 1
Print SOCSO + EIS Contribution
Print Income Tax CP 8 / CP 159
Print Income Tax e-Data Praisi
Print Income Tax CP 8D
Print Income Tax CP 39
Print Income Tax CP 22A
Print Income Tax CP 22B
Print Income Tax CP 21
Print Income Tax EA Form
Print Income Tax EC Form
Print Income Tax Lampiran B (PCB Audit)
Print Income Tax Lampiran 2 (PCB Audit)
Print Income Tax PCB 2(II)
Print Yearly Payroll Report
Print Yearly Payroll Report - Wages
Print Yearly Payroll Report - Allowance
Print Yearly Payroll Report - Overtime
Print Yearly Payroll Report - Commission
Print Yearly Payroll Report - Claim
Print Yearly Payroll Report - Bonus
Print Yearly Payroll Report - Director
Print Yearly Payroll Report - Paid Leave
Print Yearly Payroll Report - Employment Loss Compensation
Print Yearly Payroll Report - Gratuity
Print Yearly Payroll Report - Advance Paid
Print Yearly Payroll Report - Loan
Print Yearly Payroll Report - Deduction
Print Yearly Payroll Report - CP38
Print Yearly Payroll Report - Unpaid Leave
Print Yearly Payroll Report - Advance Deduct
Print Yearly Payroll Report - Tax Benefit
Print Yearly Payroll Report - Optional Tax Relief
Print Yearly Payroll Report - EPF
Print Yearly Payroll Report - SOCSO
Print Yearly Payroll Report - EIS
Print Yearly Payroll Report - PCB
Print Yearly Payroll Report - Gross Pay
Print Yearly Payroll Report - Gross Deduct
Print Yearly Payroll Report - Gross Net Pay
Print Yearly Payroll Report - Adjustment
Print Yearly Payroll Report - Net Pay
Print Yearly Payroll Report - HRDF
Print Yearly Individual Report
Print Pending Payroll Listing - All
Print Pending Payroll Listing - Bonus
Generate Payment Voucher / Journal Entry