Mandatory Fields

Before issuing an E-Invoice or self-billed E-Invoice, you will need to make sure some mandatory fields is updated correctly.

Update Customer Info

Customer info will be used for issuing E-Invoice.

1. Go to Customer > Maintain Customer > New or Edit an existing customer.

2. Fill in the mandatory fields as shown below.

   

3. Select the default submission type to be used when issuing a document. This can be modified at the time of document creation if needed.

   SUBMISSION

   • None – Documents created for this customer will be excluded from E-Invoice submission by default.
   • E-Invoice – Documents created for this customer will be submitted as E-Invoice by default.
   • Consolidate – Documents created for this customer will be submitted as consolidated E-Invoice by default.

   

4. Click on Tax tab, and fill in customer tax info according to guide.

Update Supplier Info

Supplier info will be used for issuing self-billed E-Invoice.

1. Go to Supplier > Maintain Supplier > New or Edit an existing supplier.

2. Fill in the mandatory fields as shown below.

   

3. Select the default submission type to be used when issuing a document. This can be modified at the time of document creation if needed.

   SUBMISSION

   • None – Documents created for this customer will be excluded from self-billed E-Invoice submission by default.
   • Self-billed – Documents created for this customer will be submitted as self-billed E-Invoice by default.
   • Consolidate – Documents created for this customer will be submitted as consolidated self-billed E-Invoice by default.

   

4. Select the default classification to be used for item detail when issuing a document.

   

5. Click on Tax tab, and fill in supplier tax info according to guide.

Customer / Supplier Tax Info

Local Business (Companies registered with local authorities)

If your customers / suppliers are a registered entity in Malaysia (e.g.: SSM registered), you must fill in the BRN & TIN of the customer in order to issue E-Invoice / self-billed E-Invoice to the buyer / supplier.

Individual / Foreign Buyer

In facilitating a more efficient E-Invoice issuance process as well as to ease the burden of individuals in providing their Tax Identification Number (TIN) and identification number details, IRBM provides the following concession to individuals:

1. For Malaysian Individuals to provider either:
   1. TIN only
   2. MyKad / MyTentera identification number only
   3. Both TIN and MyKad / MyTentera identification number
2. For non-Malaysian individuals to provide either:
   1. TIN only (TIN assigned by IRBM or use General TIN EI00000000020)
   2. Both TIN and BRN of foreign company
   3. Both TIN and passport number / MyPR / MKAS identification number

For Malaysian Individuals:

Scenario	In SQL Account
TIN only	ID Type: NRIC, ID Value: Leave Empty, TIN: Buyer / Supplier TIN
MyKad only	ID Type: NRIC, ID Value: Buyer / Supplier NRIC, TIN: General Public EI00000000010
Both TIN & MyKad	ID Type: NRIC, ID Value: Buyer / Supplier NRIC, TIN: Buyer / Supplier TIN

For non-Malaysian Individuals:

Scenario	In SQL Account
TIN only	ID Type: Passport, ID Value: Leave Empty, TIN: Buyer / Supplier TIN or General TIN EI00000000020
Both TIN & BRN of Foreign Company	ID Type: BRN, ID Value: Buyer / Supplier BRN, TIN: Buyer / Supplier TIN or General TIN EI00000000020
Both TIN & Passport	ID Type: Passport, ID Value: Buyer / Supplier Passport Number, TIN: Buyer / Supplier TIN or General TIN EI00000000020

Reference:

1. List of ID Type in Maintain Customer / Supplier:

   

2. List of General TIN in Maintain Customer / Supplier:

   

Batch TIN Lookup

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This feature enables users to quickly look up missing New BRN/TIN information for customers and is exclusively available to those with an active SQL Account license

1. Navigate to Customer > Maintain Customer or Supplier > Maintain Supplier.

   

2. Right click on the menu bar (located at the right side of the window), select TIN Lookup.

   

3. In the Tin Lookup window, you will be able to view all of your customers / suppliers details such as Old BRN, New BRN, TIN and etc. Click on the 🔍 to do a quick lookup on the missing fields, when you are done, click Save to apply.

   

Update Stock Item

IRBM (LHDN) has introduced Classification Codes to define the category of products or services being billed as a result of a commercial transaction.

1. Go to Stock > Maintain Stock Item > Edit stock

2. Update the classification accordingly.

   

3. Repeat Step 1-2 for all stocks.

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You can also override the stock item classification codes during sales invoice entry.