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Mandatory Fields

Before issuing an e-Invoice, you will need to make sure some mandatory fields is updated correctly.

Update Customer Info​

  1. Go to Customer > Maintain Customer > New or Edit an existing customer.

  2. Fill in the mandatory fields as shown below.

    maintain-customer-general

  3. Click on Tax tab, and fill in customer tax info according to the guide in next section.

Local Business (Companies registered with local authorities)​

If you customers are a registered entity in Malaysia (e.g.: SSM registered), you must fill in the BRN & TIN of the customer in order to issue e-Invoice to the buyer.

maintain-customer-tax

Individual / Foreign Buyer​

In facilitating a more efficient e-Invoice issuance process as well as to ease the burden of individuals in providing their Tax Identification Number (TIN) and identification number details, IRBM provides the following concession to individuals:

  1. For Malaysian Individuals to provider either:
    1. TIN only
    2. MyKad / MyTentera identification number only
    3. Both TIN and MyKad / MyTentera identification number
  2. For non-Malaysian individuals to provide either:
    1. TIN only (TIN assigned by IRBM or use General TIN EI00000000020)
    2. Both TIN and BRN of foreign company
    3. Both TIN and passport number / MyPR / MKAS identification number

For Malaysian Individuals:

ScenarioIn SQL Account
TIN onlyID Type: NRIC, ID Value: Leave Empty, TIN: Buyer TIN
MyKad onlyID Type: NRIC, ID Value: Buyer NRIC, TIN: General Public EI00000000010
Both TIN & MyKadID Type: NRIC, ID Value: Buyer NRIC, TIN: Buyer TIN

For non-Malaysian Individuals:

ScenarioIn SQL Account
TIN onlyID Type: Passport, ID Value: Leave Empty, TIN: Buyer TIN or General TIN EI00000000020
Both TIN & BRN of Foreign CompanyID Type: BRN, ID Value: Buyer BRN, TIN: Buyer TIN or General TIN EI00000000020
Both TIN & PassportID Type: Passport, ID Value: Buyer Passport Number, TIN: Buyer TIN or General TIN EI00000000020

Reference:

  1. List of ID Type in Maintain Customer:

    maintain-customer-tax-idtype

  2. List of General TIN in Maintain Customer:

    maintain-customer-tax-tin

Update Stock Item​

IRBM (LHDN) has introduced Classification Codes to define the category of products or services being billed as a result of a commercial transaction.

  1. Go to Stock > Maintain Stock Item > Edit stock

  2. Update the classification accordingly.

    maintain-stock-classification

  3. Repeat Step 1-2 for all stocks.

info

You can also override the stock item classification codes during sales invoice entry.

sales-invoice-classification