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Sync Cloud

Step 1: Cloud Icon | Sync Cloud… | Time Attendance | Sync All

sync-cloud1

Step 2: After all necessary adjustments are made | Update Payroll

  • Alternatively, user may click on the 'Update TMS' button under 'Update Payroll' dropdown to only update TMS data to server
  • After 'Update Payroll', all OT / Leave trans that has been assigned action will no longer appear on the grid. User may view it under Time Attendance Unassigned Listing report
info

The 'ETMS updated to dd/mm/yyyy' is the date of the latest TMS summary processed. Any attendance logs before the updated date will no longer allowed to be adjusted from SQL HRMS app.

The Log synced to dd/mm/yyyy hh:nn is the date time SQL Payroll will sync attendance log to. Any attendance logs before this time (due to manager clock on behalf) will no longer be synced to SQL Payroll

ScenarioSync Up To
Before 9am on 24/09/202523/09/2025 23:59
After 9am on 24/09/202524/09/2025 08:59

Attendance Log Error​

This dialog box will only prompt if there are any incomplete log pairs (missing clock in / clock out) that requires attention

log-error

  • The logs are grouped by the date and employee with alternating green and white highlights
  • Green cells: Missing time which needs to be filled in
  • Editable columns:
    • Clock In
    • Clock Out
    • Is OT
    • Break Time
  • 'Recalculate' button will enabled once changes are made to perform recalculation on the attendance logs

Log​

This tab shows the processed TMS summary with employees' log details after processed

log

Location Map​

User can click on the 'Map' button in tab to show the employee's log location (Clock In, Clock Out, Status Update) on a map

location-map

  • Map icon identifier:
    IconDescription
    map-icon1Clock In
    map-icon2Status Update
    map-icon3Clock Out

Edit Mode​

Step: Right-click on the grid | Edit

log-edit-mode

  • The logs are grouped by the date and employee with alternating green and white highlights
  • Editable columns:
    • Clock In
    • Clock Out
    • Is OT
    • Break Time
  • 'Recalculate' button will enabled once changes are made to perform recalculation on the attendance logs
  • The 'Work Duration' calculated after the log is adjusted is the difference between the 'Adjusted Clock Out' and 'Adjusted Clock In'
    • An accurate 'Work Duration' will be calculated after the 'Recalculate' button is clicked

OT​

ot

  • Editable columns:
    • Post Date
    • Action:
      • Unassigned
      • Overtime: Record will be posted to Pending Overtime
      • Cancelled: Record will be ignored
  • Red highlight: Not all the nested records are assigned with an OT code (won't be posted to pending)
  • Green highlight: All the nested records are assigned with an OT code
  • 'Show Log' button is to show all employee's attendance logs on that date

Edit Mode​

Step: Right-click on the grid | Edit

ot-edit-mode

  • Editable columns:
    • Remark
    • Claimable
    • Break Time
    • OT Code
  • 'Save' button will enabled once changes are made

Leave​

leave

  • Editable columns:
    • Post Date
    • Remark
    • Deductible
    • Action:
      • Unassigned
      • Leave: Records will be posted to Leave Application
      • Unpaid Leave: Record will be posted to Leave Application
      • Cancelled: Record will be ignored
    • Leave Type: Value changes based on chosen action
  • User need to assign a leave code in order to post it to Leave Application
  • 'Show Log' button: Show all employee's logs on that date

Generate Calendar Reminder​

generate-calendar-reminder

  • A generate calendar reminder for next year will be prompted starting from October each year
  • The reminder will be prompt on condition where there is work session assigned on current year
  • Options:
    • Go To Calendar: User will be directed to Maintain Calendar
    • Generate Work Schedule without Session: System will generate a whole year of work days without session
    • Later: Nothing will happen and the reminder will prompt again the next time user Sync Cloud